Category — Email Marketing

Yogi Berra once said, “If people don’t want to come to the ballpark, how are you gonna stop them?”

I love that quote, and I think about it often as I work with clients on their marketing campaigns. In his charming, convoluted way, Yogi presented a very basic but essential marketing principle: It’s far easier to tap someone’s desire than to create desire in someone who doesn’t have it. If you want to fill the ballpark, identify and market to the baseball fans rather than trying to “stop” nonfans from choosing another option.

Email marketers often forget this principle. Email is inexpensive, easy to create and quick to deliver. That’s the problem. Because email is so easy, e-marketers often send everything to everybody. In other words, they send baseball promotions to people who don’t want to come to the ballpark.

The following case study – also from the sports world – demonstrates the point.

A small, Midwestern university wanted to promote its women’s basketball program. The women had a breakthrough season the year before, winning the conference championship, but the arena was nearly empty on most nights.

The athletic department had a list of 8,000 people, collected from booster club rosters, ticket order forms, website registrations, alumni lists and other sources. These people had opted in to receive information from the university, but the athletic department had no idea who they were.

The university sent several emails to the list, all covering multiple topics. Each email included sales promotions for women’s basketball. The emails weren’t working. In fact, they backfired. With each subsequent email, the open rate dropped and the opt-out rate grew.

The athletic department’s marketing director asked me to help. “How can I use this list to promote women’s hoops?” he asked.

Yogi’s quote echoed in my head.

“You have 8,000 people on that list, and I bet more than 7,000 have no interest in women’s hoops,” I said. “You can send them 100 emails, and it won’t help. If people don’t want to watch women’s basketball, you can’t force them.”

Worse still, if you continue to send mailing after mailing to people who don’t care about women’s basketball, those people will stop opening your emails and opt out from your list. Then you’ve lost the chance to promote other sports to them.

At first the marketing director heard only one thing: More than 7,000 people on your list won’t respond to your offer.

“I guess we shouldn’t use email then,” he said.

He was missing the point. He was like a gold rush pioneer looking at a river full of gold and thinking, “More than 90% of that riverbed is just worthless pebbles.”

But about 10% of that riverbed held gold. He just needed to find it.

“We need to find the people in your email list who like women’s basketball,” I said. “Then we can market aggressively to them without wasting time and effort selling to the others.”

We devised a plan. The university would send emails twice monthly to the entire list. Those emails would include short summaries about multiple sports: men’s basketball, women’s basketball, wrestling and others.

Each summary would not be a direct sales pitch, but each would include a link allowing the recipient to read more. For example, the women’s basketball summary might be a brief summary of upcoming games (or a recap of past games) with a link to the rest of the schedule (or to more news).

“But why don’t we just promote ticket sales directly in this email?” he asked.
“Because the goal of this email is not to sell tickets. The goal of this email is to find the prospects we’ll target,” I said.

If you ask people to “buy now” or “click to purchase,” they need to be in buying mode to act. You’re not offering them anything other than the transaction. If they’re not ready to buy, they won’t click. That’s fine if you’ve already identified your targets and plan to send promotions to them regularly.

But at this point you simply want people to raise their hands, to show you they’re interested in women’s basketball. You’re separating prospects from suspects. The sales will follow.

If you ask them to “read more” or “learn more,” you’re offering them something that has immediate value and involves little risk. Far more people will click these links than the “buy now” link.

We also planned to include a brief survey with the email. Among other questions, the survey asked which sports the readers followed. The list of checkboxes included, of course, women’s basketball.

The university began to send the general interest newsletter (with a survey included) to the list. Using the email software’s tools that automatically track who clicks which links and who checks which survey boxes, the marketing director identified roughly 900 people who were interested in women’s basketball. Those people either clicked the women’s basketball link in one of the emails or checked the box in the survey.

Over the next four months, the university sent weekly emails to the 900 people on the women’s basketball list. The emails included detailed game summaries (the local newspaper didn’t even include box scores for the games), player profiles and prominent ticket offers.

The results were great. On average, more than 60% of recipients opened each email (a great open rate for a weekly email). Over the four months of the campaign, only one person opted out of the list. (Meanwhile, the thousands who showed no interest in women’s hoops were not bombarded with weekly emails and consequently remained on the master list.)

Most important, ticket sales spiked. The university didn’t fill the arena, but attendance increased noticeably. Because it identified the 900 people out of 8,000 to target, the university was also able to create a print promotion. It would have been too expensive and inefficient to send that mailing to 8,000 people. But because it used email – and a low-risk call to action – to identify prospects, the university had a great list to help it focus the postal mail program.

So, in the end, the university heeded Yogi’s advice. Rather than “stopping” nonfans from ignoring women’s basketball, it found the real fans and marketed aggressively to them.

You can apply this lesson to any business, any industry. The music store that wants to clear its classical inventory can identify those who like classical music before selling to them. The nonprofit that wants to promote a planned giving program can find the people interested in planned giving before sending them more detailed information on this delicate topic. The pet store can separate dog lovers from cat lovers. And so forth.

To do this well, you must remember that each email serves a different purpose. Some emails are designed only to identify prospects. Others are designed to sell.

The following article appeared in the July 2009 issue of St. Louis Small Business Monthly

A friend of mine recently was on the verge of selling his small business, but the deal collapsed. The business was profitable and growing, and the prospective buyer liked the numbers. But the deal tanked when the prospect asked to see the customer list. When my friend replied that he had not been collecting emails and other contact information from most of his customers and prospects, the prospective buyer bolted.

The prospect knew that a business is only as good as its list. Sure, your business may be making money and even growing. But you limit your potential to grow your business if you do not have a good, clean, homegrown list of prospects, customers, and former customers.

Your most valuable asset is not your inventory, employees, or intellectual property; it’s your list—the herd of people with whom you can communicate regularly to sell your products and services.

Before you roll your eyes and say, “D’uh,” read the list-building checklist below. If you answer, “no” to any of the questions, you’re missing list-building opportunities that could drive your business forward.

* Do you collect contact information, including email, from every customer when they complete a transaction?
* Do you actively work to get additional information from people in your database for whom you have incomplete data? For example, if you have a customer’s postal address, but not email, are you doing anything to get that email?
* Does your website include a prominent form (or link to the form) on every page to collect visitors’ contact information?
* Does your advertising include direct calls-to-action that invite people to submit contact information to you? For example, all of our print advertisements direct readers to a page on our web site where they can sign up for marketing tips.
* When you send postal mail to customers and prospects, does it include a contact form they can return with updated contact information? Does it include direct calls-to-action that invite them to submit contact information online?
* Do you actively and perpetually ask existing clients for referrals?
* When you field phone calls from prospects or customers, do you collect their contact information?
* When you meet people directly—at networking events, parties, on airplanes, or through any other encounter—do you collect contact information?
* When you ask someone for contact information, do you explain what you will and won’t do with it?

Offer Value and Protect Privacy

The last question is key because it addresses how you ask for contact information. People are happy to share contact information with you if you offer them something of value and if they believe you won’t violate their privacy. When you ask someone for contact information, you should clearly state what they’ll get in return and how you’ll honor their privacy. That applies to existing customers, active prospects, and people you’ve just met.

I attended a networking event this morning, and this is what I said every time I asked for someone’s card:

“May I have your card? From time to time I’ll send you information to help you understand what we do, and I’ll also send you occasional marketing tips that will help your business. Even if you’re not actively shopping for the services we provide, I think you’ll find the emails valuable. And you can easily forward them to others who may need our services or might benefit from the information. You can opt-out of our email list at any time, and we will never share our list with others. We honor your privacy.”

Before the end of the day, I will send a personalized, trackable email to everyone whose card I collected. It will deliver what I promised—information about MarketVolt, interactive marketing tips, and a request for recipients to forward the email to others who might be interested. The email system will track who opens and clicks so I’ll be able to determine who has interest in particular products and services I mention in the message.

After we complete a sale and again following training sessions for new clients, we confirm their contact information and notify them that we will be contacting them regularly with how-to information, marketing tips, and other information that will enhance their experience.

What About Purchased Lists?

You may have read the list-building checklist above and thought, “That’s a lot of work. It’s much easier to just purchase a list.” Sure, it’s easy to purchase or rent a list of email addresses, but that doesn’t mean you should do it.

You may consider list purchase as a way to find leads, but you shouldn’t do it in lieu of building and working your list of existing clients, former clients, and known prospects.

If you add email list purchase to your lead acquisition strategy, tread carefully. People on many of the so-called “opt-in email lists” have no idea they’re on those lists. Such lists violate most anti-spam policies for internet service providers, spam filters, and email service providers so the computer that sends to such lists runs the risk of having future deliveries blocked.

If you want to use a third-party email list for lead acquisition, look for a vendor who will keep the list (you won’t see the addresses) and send the email for you—rather than one who will give you a file with the email addresses. Vendors who send the email for you usually have cleaner lists that have been built more ethically.

Do you have an email signature? If you’re like most people, you may have one that lists your name and basic contact information, but you most likely don’t see it as a marketing opportunity.

You should think of your email signature as an opportunity to promote your business and capture leads.

Here’s the signature I use for people who are not already MarketVolt clients:

p.s. Get Free E-Mail Marketing Tips:
“10 Secrets to Write Email Subject Lines that Sell”

http://www.marketvolt.com/SubjectlineTips

p.p.s. Please check out my twitter feed — http://twitter.com/marketvolt.
Daily interactive marketing tips and other ideas and observations to help you grow your business.

(My contact info follows the p.s. and p.p.s)

A p.s. is an effective copy writing technique. Readers tend to look at a p.s., even if they skim the content above. The first p.s. offers readers something of value — that’s free. The topic reinforces MarketVolt’s expertise in the field while simultaneously offering a favor — free assistance — to the reader.

Those who click through and get the report are added to my prospecting database and begin to get follow-up emails from me. The first actually explains how I executed the campaign. That shows them how powerful the MarketVolt system is and how they could do the same thing with their marketing.

The p.p.s. invites people to check out my twitter page. Twitter is not for everyone so I don’t expect everyone to click through. But those who do click will most likely follow me. That opens a new communication channel for me to promote products and services to this prospect, and it puts me one degree of separation away from many others who are connected to this prospect.

I used to put only my contact info in my signature. But since I put an interactive call to action in the signature, I’ve generated several leads that I might otherwise have missed.

I recently got a call from a former prospect who is president of a company here in St. Louis. To save money, he chose not to work with MarketVolt, and instead installed a free email marketing application on his company’s servers. After a few months of sending email newsletters to a list of people who all had opted in, he began to notice a problem:

A certain internet service provider — a big one that serves many of the people on his list — was blocking delivery of the email newsletter. But worse yet, that internet service provider was blocking all emails sent from the company’s network.

Not only were the newsletters being blocked, but emails from the company president to individuals who host their email boxes with that internet service provider.

“What can I do?” he asked me.

I explained: Internet service providers — the companies that connect households and businesses to the internet and host their mailboxes — have spam filters that paint with a broad brush. Even if you comply with all of the anti-spam policies when you build your list, even if everyone on your list has given you explicit permission to contact you, there’s a good chance that the spam filter will eventually conclude that you’ve sent unsolicited commercial email.

A recipient might inadvertently push the “this is spam” button. The spam filter itself might misjudge the content of your email as “spammy.” There are countless things that could happen.

When the spam filter decides that you’re sending spam it will determine the network address of the computer from which you sent the offending email.

All computers connected to the internet have a set of four numbers, called an IP address. For example, MarketVolt sends email from several different computers, including one with the IP address 206.196.99.77.

If a spam filter identifies a particular IP address as sending spam, it may block all email from that computer or it may even block email from all computers connected to the same network. For example, your commercial email may be sent from the ip address 206.196.99.77 and your “office” emails from one individuals may be sent from 206.196.99.76. The spam filter may block all mail from computers that are in the network 206.196.99.76.

Why is this a problem? Well, it’s bad enough if you can’t get your email newsletters and product announcements past a spam filter. But it’s even worse if your company president or sales reps or customer support team can’t get individuals emails they send to one person through the filter.

That’s why we also urge clients to run their broadcast email systems on networks completely separate from the network on which they run their primary office email. If you follow this advice, you’ll still get those essential individual emails through even if your broadcast emails get blocked.

The following article was first published in St. Louis Small Business Monthly’s April edition

As I drove to my office this morning, I heard a radio advertisement for a local technology firm (let’s call it Acme Technologies) that sells a service I might need. At the end of the ad, the spokesman recited the firm’s toll-free telephone number and said, “Call today to get started.”

“I’m not ready to get started,” I thought. “I may be interested soon, but not today.”

I didn’t call. In a few weeks, if I’m more ready to buy, I may remember the ad and may call the firm. Meanwhile, Acme has no idea I exist and no way to court me further.

Thousands of people heard that ad. Most are like me. We are the maybes. Marketers frequently ignore us.

If you want to sell more, you must court the maybes. I purposely chose that word court to remind you of courtship, as in dating and romance.

Imagine you’re single, looking for a new long-term relationship. You enter a room full of strangers and see someone whom you find attractive. You walk over, introduce yourself, and strike up a conversation. You masterfully deliver some of your best material—funny anecdotes about yourself, details about your high-powered career, evidence of your passionate, yet sensitive side. The stranger is smiling at you, laughing at your jokes, making eye contact, enjoying your company.

And then you deliver the call to action: “Please marry me!”

Whoa, now, Romeo! Not so fast.

Juliet dashes out the door.

Seems crazy, huh? Then why do so many marketers follow the same playbook when courting new leads?

Let’s give Romeo a do-over:

…The stranger is smiling at you, laughing at your jokes, making eye contact, enjoying your company. And then the call to action: “May I have your email. I’ll send you some pictures of my mountain climbing expedition I told you about…”

Juliet is happy to oblige. Will she marry him? Maybe. What are Romeo’s chances? Hard to say. But he’s in the game. He’ll email those pictures to her, invite her to lunch, and see what develops from there.

Now let’s give Acme Technologies a do-over:

…Listeners are enjoying your ad, thinking that your firm offers good products and services. And then the call to action: “Our experts have prepared a special report called 10 Steps You Can Take Today to Reduce Technology Costs and Increase Sales. Go to acmeSTL.com/10 steps to get this free report. Or if you’d like to get started with Acme right away, please call today.”

Listeners are happy to oblige. They go to your website where they enter their names and emails to get the free report. Will they buy? Maybe. What are Acme’s chances? Hard to say. But Acme can now send emails to those maybes and see what develops from there.

Courting is a process, not an event. Same with marketing and sales.

Why does Juliet give Romeo her email? Because she has little to lose. It’s a low-risk action with potential reward. She gets pictures and friendship immediately. And since she may be interested in something more, she’s happy to connect, gradually, with Romeo.

Rather than watching her dash out the door, Romeo now can connect with Juliet, court her further, and hopefully achieve his ultimate goal.
Why does the radio listener enter his email address on Acme’s web site? Because he has little to lose. He gives only his email address (low-risk) and gets a rewarding report in return. Since he may be interested in Acme’s services, he’s happy to connect in this way.

Now Acme can connect with this listener, court him further, and hopefully achieve its ultimate goal. Acme can court this maybe and convert him to a yes.

So how do you court the maybes. Here are a few tips:

Evaluate your marketing content. Review it all—your print advertisements, your brochures, your web site, your broadcast pieces, and so on. Think of the maybes—people interested in the products and services you sell, but not ready to buy. Do your marketing pieces include an explicit call to action for them—something other than buy now?

Give the maybes a reason to say yes. Imagine you’re a maybe and complete this sentence: I’m not ready to buy, but I would be willing to _______________.  What can you put in the blank? Get a free report? Subscribe to a weekly tips column? Receive a free gift? Prospects will give you their contact information if they receive something in return. Present a compelling, explicit call to action that invites the maybes to engage with you.

Plan the courting process. You have Juliet’s email address. Now what? First a lunch date. Then a dinner date. If that goes well, plan a weekend away. Have dinner with your parents when you return. It’s a process, leading hopefully to a lifelong engagement. Sales is the same. You’ve successfully turned a cold lead into a warm prospect who has given you contact information. Now you need to act. What steps will you take?
Of course, the steps will vary depending on your business and resources, but all businesses can do something to court the maybes.

I’ll use my business as an example. MarketVolt is an interactive marketing firm that specializes in email marketing. We recently created a special report called 10 Secrets to Write Email Subject Lines that Sell.

We offer the report at marketvolt.com/SubjectLineTips. Visitors must enter their name and email to get the report.